August 18, 2014 | News

NEPAD PLANNING AND COORDINATING AGENCY
PROCUREMENT NOTICE


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Country: NEPAD Agency based in Midrand, South Africa
Description of the assignment: Production of a short Radio Documentary on TerrAfrica Partnership
Project name: TerrAfrica Partnership
Procurement No:  NPCA/TerrAf-RADOC/01/2014
Period of services (if applicable): Six (6) Weeks

Proposals for Tender Ref.No: NPCA/ TerrAf-RADOC /01/2014 should be submitted to:

For electronic Submission:
The email message must be clearly marked “APPLICATION FOR CONSULTANCY – Production of a short Radio Documentary on TerrAfrica Partnership” in the Subject Line. E-mail: procurement@nepad.org no later than 16.00 Hours on 29 August 2014

AND

In addition to the Electronic submissions, applicants should deliver hard copies to:
NEPAD Planning and Coordinating Agency
Block B, Gateway Park,
Corner Challenger & Columbia Avenues, Midridge Office Park, Midrand
Gauteng, South Africa
Phone : +27 11 256 3648/3634
The envelope must be clearly marked “APPLICATION FOR CONSULTANCY – Production of a short Radio Documentary on TerrAfrica Partnership”, and “Do not open except in the presence of the NPCA Tender Board” at the top, addressed to:
The Chairperson, Tender Board
NEPAD Planning and Coordinating Agency International Business Gateway
Midridge Office Park, Block B
Corner of Challenger & Columbia Avenue
P.O. Box 1234 Halfway House, Midrand, South Africa 1685

Technical and Financial Proposals are requested to be submitted in separate envelopes both included in one envelope.

Consultants must submit an original and six copies of each proposal

Any request for clarification must be sent in writing, or by standard electronic communication to the e-mail procurement@nepad.org. NEPAD will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.


1. BACKGROUND

The NEPAD Planning and Coordinating Agency (NPCA) is the technical body of the African Union. NEPAD Agency’s four primary objectives are to eradicate poverty, promote sustainable growth and development, integrate Africa in the world economy and accelerate the empowerment of women.
TerrAfrica is an African-led partnership that was established in 2005 and aims at addressing land degradation in Africa by promoting scaled up, harmonized support for effective country-driven sustainable land and water management (SLWM) practices and interventions. Partners include 24 Sub-Saharan countries, the African Union, Regional Economic Communities, as well as development partners such as the UN bodies, the World Bank, EU, bilateral development partners and civil society. Partners collaborate on three main directions, at both national and international levels, which are: (1) coalition building and advocacy, (2) knowledge dissemination, and (3) and support to the preparation of scaled up SLM investments at country level.

TerrAfrica has a suite of high-quality knowledge products, which have been produced, ranging from websites, videos and publications on Sustainable Land Management. Radio is one of the mediums with the highest penetration in the continent and has a powerful role in distributing information on African agriculture. There is a need to produce a radio documentary/ on TerrAfrica’s Sustainable Land and Water Management simultaneously in English and French in a timely manner, hence, this assignment.

2. OBJECTIVES

  • An informative high quality and human angle driven 15-minute documentary on TerrAfrica Sustainable Land and Water Management Partnership;
  • The Radio documentary will showcase what TerrAfrica is, what it does as well as motivate different stakeholders to join and support the program;
  • And to adopt and sustain healthy behaviour and lifestyles to bring about positive change in matters relating to Sustainable land and Water Management in Africa;
  • The Radio Documentary will inform, educate and provide examples of best practices in SLWM in order to promote informed decision making amongst communities on the ground in respect to SLWM. The three activity line to be given additional focus include:
  •  Coalition Building
  •  Knowledge Management
  •  Investment

3. RESPONSIBILITIES

The Consultant shall be fully responsible to carry out the following Services:

  • Work with the relevant teams at TerrAfrica NEPAD and the World Bank to ensure that the prescribed goals and production processes are adhered to;
  • In consultation with the above teams, produce a clear and well articulate script which will speak to the work and achievements of the TerrAfrica project;
  • Provide an advance audio copy for approval by TerrAfrica NEPAD and World Bank team before final version is produced. Produce and deliver the final version of the documentary;
  • Finalise production and post-production phase involving editing and mixing in order to produce the documentary;
  • Ensuring Collaborate with TerrAfrica NEPAD and World Bank team to define project goals and production process, establish deadline for finale deliverables and assign dates for project milestones.

Preparatory activities:

  • Research and acquire existing knowledge products (video documentaries, website & Knowledge platform, print publications);
  • Develop Script in both English and French;
  • Identify talent with the following roles: Voice-over artist; beneficiaries, field extension worker\s SLWM experts;
  • Acquire all the services and equipment to produce the documentary;
  • Provide an advance screen copy for approval by TerrAfrica NEPAD and World Bank team before final version is produced;
  • Produce and deliver the final version of the documentary;
  • Be responsible for the complete production and post-production phase involving editing and mixing in order to produce the documentary.

4. DELIVERABLES

The Consultant shall submit the following:

  • Three original copies of the final product in a CD (.wav file) and USB (.MP3).

5. REPORTS AND SCHEDULE

The Consultant shall submit the following:

  • Development of Script (Week 1)
  • Approval of the script by TerrAfrica, NEPAD Communications Unit and World Bank team (2 days in week 2);
  • Development of the documentary (Week 2 to Week 5);
  • Approval of the advanced screen copy by TerrAfrica, NEPAD Communications Unit and World Bank team (3 days in week 5);
  • Submission of the final documentary (Week 5 to Week 6);
  • Approval of the final product by TerrAfrica and NEPAD Communications Unit and World Bank team (2 days in Week 6).

6. COPYRIGHTS

All materials / documents arising out of this consultancy work shall remain the property of the NEPAD Planning and Coordinating Agency (NPCA).

7. SUBMISSION REQUIREMENTS

The following documents must accompany the application:
a. COVER LETTER
b. TECHNICALPROPOSALCONTAINING:

  • Approach and methodology to be used in undertaking the assignment;
  • Proposed Work Plan and timeframe;
  • Broadcast-standard audio samples of previously broadcasted work.

c. FINANCIAL PROPOSAL

  • Prices should be in USD or ZAR (only for South African bidders);
  • The Financial proposal shall not exceed a budget Of USD10, 000 Please fill in Annex I (Finance Proposal)

8. EVALUATION

The Tender Board of the NEPAD Agency will evaluate the bids, using the cumulative analysis method.

  • When using this weighted scoring method, the award of the contract should be made to the consultant whose offer receives the highest score out of a pre- determined set of weighted technical and financial scores.
  • Total score = Technical Score + Financial Score

9. ANNEXES

ANNEX I – Terms of Reference
ANNEX II – Financial Proposal


The New Partnership for Africa’s Development (NEPAD) is a vision and strategic framework for Africa’s renewal that is based on a shared understanding that it is imperative to eradicate poverty and position African countries on the road to sustained economic growth and development. NEPAD works closely with the African Union Commission (AUC), regional economic communities, national governments, research institutions and civil society organisations in its attempts to eradicate poverty in Africa whilst also voicing Africa ́s concerns at the global level. For more information go to: www.nepad.org.
Private Bag 218 Halfway House, Midrand 1685, Gauteng, Johannesburg, South Africa OFFICE – +27 (0) 11 256 3600 | FAX – +27 (0) 11 206 3762 | WEB – www.nepad.org




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